Administrator (Virtual)

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Administrator (Virtual)- job post
PwC
7,919 reviews

•Remote
Full-time
You must create an Indeed account before continuing to the company website to apply

Line of Service

Assurance
Industry/Sector

Not Applicable
Specialism

Assurance
Management Level

Administrative
Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

Conduct self in a professional manner and take responsibility for work and commitments.
Flex approach to meet the changing needs of teams and clients.
Identify and make suggestions for improvements when problems and/or opportunities arise.
Learn about business needs are changing and consider the impact on services provided.
Take action to stay current with new and evolving technology.
Handle, manipulate and analyse data and information responsibly.
Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
Anticipate the needs of others and take appropriate action.
Embrace different points of view and welcome opposing and conflicting ideas.
Uphold the firm's code of ethics and business conduct.
Role Summary:

Provide administrative support to the Centre of Excellence (COE). This is a virtual role and the incumbent can be based at any of the PwC offices in South Africa.

Qualifications / Certifications required:

Grade 12

Relevant tertiary qualification (degree or diploma)

Experience required:

3- 5 years related experience gained in a professional environment

Responsibilities of Role:

General administration

General administration and electronic filing

Compiling presentations

Paper file management

Invoice Management

Maintain and submit billing forms

Send to appropriate client contact

Follow up on outstanding billings and confirm receipts

Assist in the creation of new job codes

Completion of timesheets and expense sheets in oracle for contractors

Personal Assistant to complete timesheets and expense sheets on behalf of contractors

Assisting the CoE Team Leader with reporting hours per client

Oracle

Completion of Invoice requests - Complete requests from google sheet and send to the clients

Follow up on all Oracle queries regarding invoices, payments, statements etc.

WIP management - Extraction of reports for managers and assist with provision queries

Debtors' management - Extraction of reports and following up with managers/clients for overdue balances

Assisting with creating new job codes, cross border questionnaires, follow up with inter office charges

General administrative support in Oracle

Risk management

Extraction and monitoring compliance with Risk Management

Follow up and assist managers with any queries regarding Risk Management etc

Timesheets and Utilisation

Staff utilisation - follow up on unproductive trainees on a monthly basis.

Escalate or provide feedback to Partners every 2 months trainees not meeting production targets

Other

Assist with updating documents for example financial condition folders which entail getting information from the PwC Library and updating google sheets

Assisting with validations on Phoenix system

Assisting with setting up training sessions, inviting all required trainees, updating sheets and verifying all staff have completed their training and independence forms

Attendance of staff planner meetings

Being the CoE Staff Planner

Skill sets required:

Proficient in use of MS Word (Advanced), Excel (Advanced), Power Point and google office suite (Advanced in Google Sheets);

Pro-active and able to use own initiative;

Pay attention to detail;

Ability to interact with managers and partners across Africa professionally;

Good writing and typing skills;

Good interpersonal and communication skills;

Ability to handle confidential and sensitive information;

Reliable, motivated, results-orientated, able to work under pressure, able to multi-task;

Team player;

Ability to prioritize and meet deadlines

Role related attributes:

We're very proud of our unique culture and expect our people to demonstrate skills

and behaviours that will support us in implementing our business strategy. This is

important to the work we do, both for our business and our clients. These skills and

behaviours are a strong component of our global leadership framework: The



Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Up to 20%
Available for Work Visa Sponsorship?

No
Government Clearance Required?

Yes
Job Posting End Date

March 25, 2022

Job ID : , #1815, 2 views,

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